Creating Outlook Rules for Outlook Application

This article provides steps with setting Outlook rules for the Outlook desktop application

Use rules to organize your email. Create a rule based on a message, or from a template.

Create a Rule on a Message

For example, to move messages with a certain title to a specific folder, select the Subject contains condition, select Move the item to folder, select or create a New folder, and then select OK.

1. Right-click a message and select Rules > Create Rule.

2. Select a condition, and what to do with the message based on the condition.

3. When you're done creating the rule, select OK.

4. To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK.

The message now appears in that folder.

Create a Rule From a Template

1. Select File > Manage Rules & Alerts > New Rule.

2. Select a template.

   For example, to flag a message:

   • Select Flag messages from someone for follow-up.

3. Edit the rule description.

   • Click an underlined value, choose the options you want, and then select OK.

4. Select Next.

5. Select the conditions, add the relevant information, and then select OK.

6. Select Next.

7. Finish the rule setup.

   • Name the rule, setup rule options, and review the rule description. Click an underlined value to edit.

8. Select Finish.

   Certain rules will only run when Outlook is on. If you get this warning, select OK.

9. Select OK.