Scheduling a WebEx Using Microsoft Outlook


1. From the Home ribbon in Microsoft Outlook, select Schedule Meeting.

2. In the drop-down menu below, select from the following:

  • Schedule Webex Meeting–Webex meetings are the standard meeting choice.
  • Schedule Personal Room Meeting–Personal Rooms are your own virtual conference room. It’s always available and you don’t have to book it.
  • Schedule Personal Conference Meeting–Personal Conference meetings are for meetings using telephony service provider (TSP) audio.


Once you’ve made your selection, a message “Communicating with server. Please wait” will pop up and disappear

3. Select To and choose who you want to invite to your meeting

Only people who receive the meeting invitation directly from the host will have the meeting appear in their Webex site or Webex Meetings mobile app calendars. Forwarded invitations, or meeting details copied and pasted and sent in emails, will not be listed in the recipients' calendars.


4. Add a Subject and Location.

5. Select the Start time and End time for your meeting.

This includes the date, time, and duration of the meeting.

6. Enter any other necessary information in the email invitation and select Send.


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Article ID: 102632
Mon 3/23/20 6:15 PM
Fri 6/16/23 1:39 PM