Creating Policies, Rules, or Regulations in a new app is now easier than we have the older app.
The page available at the following URL displays the list of PRRs. It is sorted by the number:
https://www.nccu.edu/policies/list
The left side of the page displays search filters. We can search by Keywords, Document Type, or Category type. The list displays only published versions of the PRR.
How to Add Policies
The first step is to log in to the website. Click on the link to log in https://www.nccu.edu/user/login
Enter your NCCU Username and Password then follow steps below.
To add PRR in the App. Click on the link “Add PRR”.
If you click on the link, the following page will open (https://www.nccu.edu/policies/add)
Enter Title of the PRR, select type of the document such as Policy, Regulations, or Rules.
Choose Functional Category of the Policy whether it is Governance and Administration (01), Academic Affairs (10), Institutional Advancement (20), and so on. The numbering of the policies will be depending on the functional category and the sub category you choose. Sometimes policies from the document don't provide the information for the functional category and subcategory so you need to select categories according to the number given. After selecting the functional category and sub category, you can select the responsible office.
Enter History of the PRR.
Enter Related Links -> Make sure you put all links with the bulleted list. Remove extra spacing.
Enter Contact Information.
Enter PRR Description -> Needs to adjust formatting sometimes for consistent look.
Create a New Revision Checkbox will be always selected, it will create all revisions whenever we make any changes to the policies.
Revision Log Message -> Be sure to enter a log message with the changes you made to the policies so we can track the changes and we can revert if we need to go back to the previous version anytime.
The current status field displays the status of the policies, whether it is Draft, Editing, Testing, Final Review, or Published.
Save as -> is the workflow status. If you create a policy and it is not ready yet, but you want to preview it, then you can save it as a Draft. In the Editing State, we will do grammar checks on it, and if we find misspellings, we will fix them. In Testing, we will check the broken links on the page and fix them if we find any. In the Final review, we will checkthe page layout and everything together and publish the policies.
The workflow we can use for both teams for legal affairs and web services.
All policies which are unpublished will be listed on the following page (https://www.nccu.edu/policies/development/list). You can access it by clicking the “Unpublished Policies” link.
There are two ways to edit unpublished policies. You can click on the edit button on the right side of the row or you can click on the policy link. If you click on the policy link it will preview unpublished policy. Where you will have links such as View, Edit, Revision, and Latest Version. You can click on Edit to edit policies.
The Revision link displays all previous versions. We can revert it if needed.
The notifications will be sent out in every status change.