Merging PDF Files Using Adobe Pro DC

Creating Merged PDF's

Use the Combine Files tool to merge Word, Excel, PowerPoint, audio, or video files, web pages, or existing PDFs. Acrobat lets you preview and arrange the documents and pages before creating the file. You can delete unwanted pages and move individual pages from a document anywhere among the pages being combined. Acrobat converts the pages of the various files into sequential pages of a single PDF.

  1. Choose Tools > Combine Files. The Combine Files interface is displayed with the toolbar at the top.

    Combine Files toolbar

  2. Drag files or emails directly into the Combine Files interface. Alternatively, choose an option from the Add Files menu. You can add a folder of files, a web page, any currently open files, items in the clipboard, pages from a scanner, an email, or a file you combined previously (Reuse Files).

    Note:  If you add a folder that contains files other than PDFs, the non-PDF files are not added.
  3. As needed, do any of the following:

    Rearrange pages:  

    In the Thumbnail view, drag-and-drop the file or page into position. As you drag, a blue bar moves between pages or documents to indicate the current position.

    Expand pages or Collapse Document:

    In the Thumbnail view, hover over the page or file and then click the Expand pages thumbnail . In expanded view, you can easily move the individual pages among the other pages and documents.

    To collapse the pages, hover over the first page and then click the Collapse Document thumbnail .

    Preview pages:

    In the Thumbnail view, hover over the page, and then click the Zoom thumbnail .

    Delete pages:

    In the Thumbnail view, hover over the page and then click the Delete thumbnail .

    Sort files:

    In the List view, click the column name that you want to sort by. Click again to sort in reverse order. The order of files in the list reflects the order of the files in the combined PDF. Sorting rearranges the pages of the combined PDF.

    Move files up or down file list:

    In the List view, select the file or files you want to move. Then click the Move Up or Move Down button.

  4. Click Options, and select one of the file size options for the converted file:

    Smaller File Size:

    Reduces large images to screen resolution and compresses the images by using low-quality JPEG. This option is suitable for onscreen display, email, and the Internet.

    Note: If any of the source files are already PDFs, the Smaller File Size option applies the Reduce File Size feature to those files. The Reduce File Size feature is not applied if either the Default File Size or Larger File Size option is selected.

    Default File Size:

    Create PDFs suitable for reliable viewing and printing of business documents. The PDF files in the list retain their original file size and quality.  

    Larger File Size:

    Creates PDFs suitable for printing on desktop printers. Applies the High Quality Print conversion preset and the PDF files in the list retain the original file size and quality.

    Note: This option may result in a larger file size for the final PDF.
  5. In the Options dialog box, specify the conversion settings as needed, then click OK.

  6. When you have finished arranging the pages, click Combine. A status dialog box shows the progress of the file conversions. Some source applications start and close automatically.


Insert One PDF Into Another

  1. Open the PDF that serves as the basis of the combined file.
  2. Choose Tools > Organize Pages. The Organize Pages toolset is displayed in the secondary toolbar.

  3. In the secondary toolbar, choose Insert > From File.

    Alternatively, you can right-click a page and select Insert Pages to get the insert options.

    Insert from file option in the Organize Pages tool

  4. Select the PDF you want to insert and click Open.

  5. In the Insert Pages dialog box, specify where to insert the document (before or after the first or last page, or a designated page). Click OK.

  6. To leave the original PDF intact as a separate file, choose Save As, and type a new name for the merged PDF.

Note:  You can also add an existing file to an opened PDF. Drag the file icon directly into the Page Thumbnails panel in the navigation pane.
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Article ID: 154009
Thu 8/31/23 11:42 AM
Tue 10/24/23 4:05 PM