Applicant Tracking System (ATS)
A software application used to manage the recruitment process, including job postings, applications, and candidate tracking. PeopleAdmin is an example used by the university.
Arrears
A benefits term meaning that deductions or payments are made after the coverage period, such as paying premiums for the previous month’s health insurance.
Banner
A comprehensive administrative software system used by the university to manage student records, human resources, finance, and payroll data.
Banner ID
A unique campus identifier assigned to students and employees used across multiple university systems for identification.
Electronic Personnel Action Form (EPAF)
An electronic form used to request and authorize personnel actions such as hiring, promotions, or salary changes.
Employee Self-Service (ESS)
A secure online portal where employees can view and update personal information, access paystubs, submit leave requests, and manage benefits.
Fiscal Year End
The date marking the end of the university’s financial year, used for budgeting, reporting, and auditing purposes.
FTE (Full-Time Equivalent)
A unit that indicates an employee’s workload compared to a full-time schedule, allowing comparison between full- and part-time positions.
HRDM (HR DataMart)
A centralized data repository that collects and stores human resources information for reporting and analysis.
LinkedIn Learning
An online learning platform offering courses and tutorials to help employees develop skills and advance their careers.
LOA (Leave of Absence)
A period when an employee is permitted to be away from work for reasons such as medical, personal, or educational purposes, typically with approval.
MS Office 365
A suite of cloud-based productivity tools including Word, Excel, Outlook, Teams, and more, used for communication, collaboration, and document management.
Off Cycle or Adjustment Run
A payroll process outside the regular payroll schedule used to correct errors or process special payments.
Open Enrollment
A designated period when employees can enroll in or make changes to their benefit plans for the upcoming year.
Performance Review
A scheduled evaluation of an employee’s job performance, productivity, and goals, often used for feedback and development.
Position Management
The process of maintaining job positions in the university’s HR system, including tracking vacancies, classifications, and organizational structure.
Position Requests
Requests submitted to create or modify job positions, usually reviewed before hiring or budget approval.
Retroactive Payment (Retro Pay)
Wages paid to an employee for work done in a prior pay period, often due to pay increases or corrections.