Error messages prevent the submission of an EPAF and must be corrected prior to submitting the EPAF.
Warning message simply deliver information, and still allow the EPAF to process successfully.
*Note: If you receive an error message and proceed to make the correction you must first SAVE to capture your corrections and then select Submit to see if the error has been corrected.
Tip to Remember: SAVE. Continuously SAVE your EPAF.
| Error Message |
Description / Resolution |
Contact Office |
| Invalid position number |
The position number entered is not valid for the employee or department. Confirm the correct position number. |
Budget Office or Contracts & Grants, depending on the position number. |
| Base Job cannot begin before the position |
The job start date is earlier than the position’s start date. Adjust the job’s effective date or verify the position’s start date. |
Budget Office or Contracts & Grants, depending on the position number. |
| Not a valid active position |
The position is inactive or closed. Verify that the position number is active and appropriate for the transaction. |
Budget Office or Contracts & Grants, depending on the position number. |
| New Effective Date cannot be after Employee’s Termination Date |
The effective date entered occurs after the employee’s termination date. |
Human Resources (HR) – contact for assistance in verifying termination or rehire information. |
| Employee already has a primary job |
The employee is already assigned a primary position. To proceed, change the Contract Type to Secondary. |
No contact needed unless additional clarification is required; contact HR if unsure. |
| Labor Distribution Percentage must equal 100% |
The total labor distribution must equal 100%. Adjust the distribution accordingly. |
Budget Office or Contracts & Grants, depending on the position number. |
| Effective Date must be greater than Last Paid Date |
The effective date entered is before the employee’s last paid date. You may be using the wrong suffix. |
Update the suffix to the next unused value (e.g., if “02” gives an error, use “03”). Contact HR if issues persist. |
Additional EPAF Support Topics
If you have questions regarding:
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Which position number to use
-
FTE logic or calculation
-
Which approval category to select
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When modules will be available
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Overload payments
Please contact the Academic Resource Management Office (ARMO) for guidance.