FAQ: FOR ORIGINATORS

What is an EPAF?

An Electronic Personnel Action Form (EPAF) replaces traditional paper forms like the PAF. It is an online hiring authorization processed through Self-Service Banner (Employee Self Service via myEOL).

What is the Query Date?

The Query Date is the start date of the personnel action.

  • Always make this the same as the Effective Date.
  • This date auto-fills into the EPAF form fields, so you must change it.

Important Note:
If the EPAF is submitted late (after payroll has already run), the Query Date should be the start date of the next pay period—not the employee's actual first day worked. Refer to the payroll calendar for accuracy.

I’m an employee who needs to create EPAFs for my department. What should I do?

Submit a helpdesk ticket requesting EPAF Administrator access.
https://nccu.teamdynamix.com/TDClient/1852/Portal/Requests/ServiceDet?ID=54620

What if I submitted an EPAF but need to make corrections?

You can make changes even after submission, as long as it hasn’t been fully approved:

  1. Go to Originator Summary.
  2. Click the History Tab.
  3. Find and select the employee's name.
  4. Choose Return for Correction.
  5. Make edits to the EPAF.
  6. Click Save and Submit to resubmit the form.

Why is entering comments important?

Comments become part of the EPAF’s permanent record and are visible to all approvers.
They help explain any context or special circumstances related to the action.

What should go into the Comments section?

  • Details not captured in standard form fields
  • Clarifications about dates, positions, or job duties
  • Notes for approvers when submitting or making updates
  • Responding to corrections if an EPAF is returned

How do I check if approvers have access?

  1. In the Routing Queue, click the magnifying glass icon for each approval level.
  2. A window will show all approvers for that level.
  3. If someone is missing, they must submit an EPAF Administrator Access helpdesk ticket.
    https://nccu.teamdynamix.com/TDClient/1852/Portal/Requests/ServiceDet?ID=54620

How do I know what Suffix to use?

After entering the Banner ID on the EPAF Selection page:

  • Click Active Jobs to see if the employee already has an active job for the position number that you are using.
  • If so, use a new suffix (e.g., 01, 02) to indicate a different pay period or assignment.
  • If no active job is found for the position number that you are using, use suffix 00.

How do I hire faculty who already have a job?

In the EPAF, under Contract Type, choose “Secondary” if the faculty member already has a Primary position.

I didn’t record the transaction number after submission. How do I find it?

You can search using:

  • Banner ID (recommended)
  • Employee Name
  • Social Security Number

What is the Job Begin Date?

It’s the first date the employee began in that specific position.
There can only be one Job Begin Date for each job.

Refer to the EPAF Glossary for more guidance.

How do I check the status of a submitted EPAF?

  1. Go to Originator Summary.
  2. Click the History Tab.
  3. Select the employee’s name.
  4. Scroll to the bottom to view the Routing Queue — this shows who has approved and when.
 
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